Managing Your Trip Budget
The Budget tab helps you plan and track all trip expenses so you know exactly how much your team needs to raise.
Budget Categories
Organize your expenses into categories like:
- Flights & Transportation
- Accommodation
- Meals & Food
- Insurance
- Ministry Supplies
- Miscellaneous
Per-Person vs Team Costs
Each budget item can be marked as:
- Per Person — the cost applies to each team member individually. Example: a $1,200 flight ticket means each person needs $1,200 for their flight. The total is multiplied by the number of team members.
- Team Cost — a flat cost shared across the whole team. Example: $500 for ministry supplies is a one-time cost split among everyone. The per-person share is the total divided by the team size.
Using Budget to Set Goals
Your total budget helps determine fundraising goals. Add up all per-person costs plus each person's share of team costs to calculate individual fundraising goals. Then set the trip fundraising goal as the grand total.
Tracking Expenses
As the trip approaches (and during the trip), you can record actual expenses against your budgeted amounts to track spending versus plan.