Trip Payments & Deposits
The Payments tab tracks all financial transactions related to your trip participation. Whether you're paying a deposit, making installment payments, or paying in full, this is where you manage it.
Payment Options
Depending on how your trip leader has configured the trip, you may have several payment options:
- Deposit — a smaller upfront payment to secure your spot on the trip. The remaining balance is due before a specified deadline.
- Installment Plan — break your total trip cost into multiple payments spread across several months. This makes larger trip costs more manageable.
- Full Payment — pay the entire trip cost in one transaction. Some trips may offer a small discount for paying in full early.
All payments are processed securely through Stripe. You'll receive an email receipt for every payment.
Tracking Your Payments
The Payments tab shows a clear breakdown of:
- Total trip cost for your participation
- Amount paid so far
- Remaining balance
- Upcoming payment due dates (if on an installment plan)
- Payment history with dates, amounts, and receipt links
Your fundraising total is applied toward your balance automatically. If donors contribute to your fundraising page, those funds reduce what you owe out of pocket.
How Fundraising Applies to Payments
Donations received through your fundraising page are credited toward your trip cost. Here's how it works:
- Donations come in through your personal fundraising page or the team page.
- Funds are allocated to your account based on the trip's donation split settings.
- Your remaining balance is reduced accordingly.
- If fundraising covers your full cost, no additional out-of-pocket payment is needed.
Refund Policy
Refund policies are set by your trip's organization. Typical guidelines include:
- Deposits may be non-refundable after a certain date.
- Payments made more than 60 days before departure are usually fully refundable.
- Payments within 30 days of departure may be partially refundable or non-refundable.
- If a trip is cancelled by the organization, participants typically receive a full refund.
Check with your trip leader or organization for the specific refund policy that applies to your trip.
For Leaders: Managing Team Payments
Leaders can view a payment summary for the entire team from the Payments tab. This includes:
- Which members have paid their deposit
- Who is current on installment payments
- Outstanding balances by team member
- Total funds collected vs. total trip budget
Use this information to follow up with members who may need reminders about upcoming payment deadlines.