Recording Offline Donations

Recording Offline Donations

Not all donations come through online payments. Supporters may give cash, checks, or other forms of offline giving. GO lets you track these alongside online donations.

Adding an Offline Donation

1. Go to the Donations tab
2. Click "Record Donation"
3. Enter the donor's name, amount, and payment method (cash, check, etc.)
4. Select which team member the donation is for (or "Team" for a team-wide gift)
5. Click Save

Turn-In Workflow

When participants collect cash or checks from supporters, they need to turn the money in to the trip leader or treasurer. The turn-in workflow helps track this:

1. The participant records the offline donation
2. The donation is marked as pending turn-in
3. When the participant gives the cash/check to the leader, the leader marks it as received

Donation Batching

Leaders can batch multiple offline donations together for easier tracking and deposit. This is especially helpful when multiple participants turn in cash or checks at the same time (e.g., after a team meeting or church service).

Important Notes

• Offline donations update the participant's fundraising progress just like online donations
• The trip leader should verify offline donation amounts when they receive the funds
• Keep physical records (receipts) of cash and check donations as backup